• Senior Material Logistics Co-ordinator

    Job Locations UK-Suffolk-Ipswich
    Job Code
    FLSA Status
    Genevac, UK GEN008
  • Job Description

    Materials Logistics Coordinator




    Reports to:            Senior Material Logistics Coordinator 


    Location:              SP Industries, Ipswich, UK




    With safety, quality, efficiency and customer service as a priority the Import Export Coordinator will be a critical part of the business. Using your import and export knowledge you will facilitate the receiving moving and shipping of supplies, stock materials and products. You will manage the flow of orders requiring strong reliance on monitoring and co-ordination of delivery pickup and/or drop off schedules. You will execute the logistics plan for both domestic and international projects with an emphasis on controlling costs while meeting schedule, customer and compliance requirements.


    With international shipping this means there is a need to have an understanding of Incoterms 2010®. A proactive role approach is needed within the department working closely with the Production Team and Materials Control Team to manage, plan and prioritize work load. Knowledge of HMRC processes is also a necessity this would include record keeping for both imports and exports to HMRC acceptable standards.


    Key tasks


    • Receiving material in to the facility and distribution to the appropriate points of use.
    • Picking, packing & dispatching customer orders.
    • Maintain good inventory accuracy by having a meticulous level of detail.
    • Working in a FIFO manner to ensure all jobs are processed sequentially.
    • Managing courier deliveries and collections and tracking accordingly
    • Interface with worldwide customs, freight forwarders and clearing agents
    • Maintaining accurate stock holding and performing inventory counts where applicable
    • Identifying, investigating and processing inventory discrepancies
    • Loading and unloading deliveries manually and via fork lift truck operation
    • Ensuring timely despatch of sales orders to the daily sales order backlog
    • Updating data on all spread sheets required for exports and import compliance
    • Processing non-conforming stock on receipt and through reject procedures
    • Highlight improvement opportunities.
    • Help to ensure all processes are documented to required standard
    • Various mechanical assembling of accessorises and small pick and pack assemblies for all Genevac product lines
    • Inspection of components using gauges and tools
    • Record keeping of products assembled and/or tested
    • Working in any production department on inspection and small assembly where workload deems necessary
    • Ad Hoc administration support for production departments.These tasks are by no means exhaustive and all aspects of working within a busy receiving and dispatch environment are required to be carried out.NotesThe nature of the business is such that the workload is not linear on a day to day basis and so overtime requirements should be expected to ensure we meet the expectations of customers. Also, as deliveries and collections happen anytime during the working day, the department needs to be manned at all times and so the need for staggered breaks is expected within the team.  
    • Essential Skills:
    • A good team player with the ability to work without supervision.
    • Good communications skills.
    • IT literate, MS Office, use of the Internet
    • Always maintaining a positive approach, an essential trait in a department that has many different inputs and challenges.
    • The ability to seek and implement improvement opportunities.
    • Quality awareness
    • Knowledge of import export procedures and customs requirements
    • Very organised with great attention to detail


    Ideal Experience:


    Knowledge of working within a receiving and/or distribution environment.

    Manual Handling Operations and EHS expectations when moving a variety of weights.

    Kinetic Lifting Methods

    Experience in mechanical assembly within a light engineering environment

    HMRC customs compliance



    Ideal Qualifications:


    Full clean driving licence

    Fork lift licence



    The nature of the business is such that the material being handled ranges in weight from a few grams to several hundred kilograms. As such, appropriate PPE will need to be worn and at all times, safety shoes. Additionally, as everyone has their own threshold as to what they can sensibly lift, a level of self-regulation is needed to avoid injuries so a detailed level of manual handling awareness will be required. This will happen through training and self-regulation. The wider team will, of course, help to ensure improvements are implemented and add appropriate processes to minimise risk.


    The position requires a person who is physically fit.


    The Senior position of this would supervise 2 people reporting to the Production Manager.









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